Fleet Maintenance Planning

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By Northland Insurance
1 minute

A well-maintained fleet is no accident. Poorly-maintained vehicles may need unexpected repairs just when they are needed most. Creating a maintenance plan, and sticking to it, is the best way to help keep an efficient operation on the road.

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Gear up for regular maintenance

Regular maintenance through a well-managed program can help you operate an effective and efficient fleet. Well-maintained vehicles are less likely to spend unproductive time by the side of the road due to equipment failure.

Every fleet, no matter how small, can benefit from the creation of a maintenance program, or a review of its existing program.

Your maintenance plan may benefit from:

  • A written vehicle inspection and maintenance program.
  • Regular vehicle pre-trip and post-trip inspections.
  • Periodic inspections by an experienced mechanic.
  • A process for reporting, correcting and recording mechanical problems and repairs.
  • Vehicle standards based on age, condition and use of vehicle.
  • Documentation of inspections and repairs.
  • Creating separate standards for alternative fuel vehicles.

Take advantage of technology

Many newer vehicles are now equipped with crash avoidance features. These technologies can provide the driver with warnings or automatic braking to help avoid or mitigate an accident. Some of the technologies include adaptive headlights, front crash prevention and lane departure warning.

Look to manufacturers to provide information about new technologies. In developing these advances, they have compiled best practices and operations manuals that will help you make the most of the technology.

Telematics can help you spot and fix problems

Telematics can help provide fleet managers detailed insight into what occurs when vehicles are on the road. These devices, designed to record and report back a variety of essential data, allow managers to examine the factors that influence vehicle risk. Using this information, fleet managers can design programs that keep their drivers safe, their vehicles in good operating condition and potentially reduce loss costs.

Doc#: LCT808

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Up Next

Vehicle Maintenance and Safety

Having a maintenance program that meets equipment needs, requiring maintenance staff and drivers to inspect vehicles frequently and repairing mechanical deficiencies promptly are important steps to help you operate your fleet efficiently and safely.

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Safety on the Road Starts in the Garage

Northland’s claim experience points to several common maintenance issues that can lead to accidents. Reduce your risk of accidents by making sure your inspection and maintenance program places a priority on these components.

Male truck mechanic holding a clipboard stands next to a white semitruck.

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Keeping Refrigerated Cargo Cool and Secure

Follow recommended vehicle inspection and maintenance procedures to ensure your vehicle, trailer and refrigeration unit are in good working order.

White truck in parking lot making a left turn

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Preventing Cargo Claims

At the very least, protecting cargo can help reduce the risk of having a disagreement with a customer or being taken advantage of by unscrupulous shippers and brokers.

View of the back of a white trailer with brown boxes beside its wheels
Male insurance agent wearing a headset, in a meeting, sitting in front of a computer screen.

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